There are total five ways of organizing emails in outlook.com – A new free email platform by Microsoft – As we already stated in the previous article Outlook.com is going to substitute Hotmail.com, so before you move on to the new platform you need to be aware of certain ways necessary to organize your emails in outlook. Knowing them would help you in managing emails more efficiently and in keeping your inbox neat and tidy.
Starting off with the first thingy;
When you go into your inbox, you would see three gray icons appearing between the senders name and the subject field. These “Instant Action” controls would let you delete, mark as read/unread and flag emails. Though these actions can also be performed via command bar at the top but these Instant Actions controls add more to your convenience. Bare in mind you can more options in your Instant Action Controls from settings but only three icons would appear at a time. In addition, when you will mouse over the senders name a pop-up menu will show up comprising of instant action options i.e. sending an e-mail to the contact, scheduling a cleanup (see the last step), finding all e-mails from the sender, moving those messages, or deleting them completely. It is another way to organize your emails in a swith manner.
Folders & Quick View Category
The folder feature is pretty much similar to the other popular email services. As you can create as many folders as you like, drag & drop or use pull down menu from commands bar to move emails in to these created/default folders.
However, categories feature work differently it allows you to assign different categories to your inbox messages. The messages would not only appear in the inbox but also into the categories of folders containing those categories. An interesting feature indeed it’s a way to classify your messages by their content. Moreover, to further aggravate the ease, Microsoft has added default categories for messages with attachments and a shipping tracking number. It means when you will get a message, Outlook.com will detect and automatically tag it with the appropriate category. But to create categories you have to first, select the message and then have to use pull-down menu instead of drop and drag option.
Rules & Filters
This feature allows you to create rules based on the sender’s name or address, the “To” or “CC” field, the Subject field, or whether the message has attachments. Then, you can tell Outlook.com to automatically move them to a folder, flag them in your inbox, forward them to a new e-mail address, add or remove a category, or delete them completely.
To access the Rules menu, click on the Sweep menu in the Commands bar and choose Manage rules. Further, you can manage your incoming messages by sender under the Safe and blocked sender’s option of the Settings menu. The options include designating which senders are “safe” (so the messages aren’t marked as junk), which mailing lists are safe, and which senders should be blocked completely. E-mails from a sender in your blocked list will be deleted.
To manage junk emails outlook provides you with a number of tools, first one is accessible from the commands bar. Clicking the Junk option will reveal choices for marking the message as Junk, reporting a phishing scam, or alerting Microsoft if you suspect that a friend’s account has been hacked. If you mark a message as junk accidentally, you can reverse the action in your Junk folder. Secondly, you can go to the settings menu and click on the Filters and reporting option to set junk mail filters, decide whether you’d like to report junk mail to Microsoft, or block content from all unknown senders.
Sweep & Schedule Clean-up
This feature will let you sweep your inbox, move all the messages of a particular sender or delete them as a group, all this can be done by using the pull-down menu on commands bar. In addition, under the same menu you will find a schedule cleanup feature which provides you with more interesting features such as keeping only the recent messages from a sender or deleting anything older than 3, 10, 30, or 60 days. Or if you prefer, you can move the older messages to a specific folder.